Please familiarise yourself with our COVID 19 Risk Assessment & LTA guidelines, below to reduce the risks of spreading the Corona Virus, before booking a tennis court at Upton Victory Hall LTC.
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Upton Victory Hall Lawn Tennis Club - Page updated 18th May 2020
COVID-19 Restart Risk Assessment - Record of significant findings
Risk assessment for : Assessment undertaken by :
Upton Victory Hall Lawn Tennis Club Date: 15th May 2020
Rake Lane, Upton Completed by: UVHLTC Committee
Wirral, CH49 0US Signature on behalf of Committee:
Step 1 - Identify COVID-19 risks
Sources of infection
2. Physical contact from :
- surfaces such as handles, gates and locks, net winders, benches, picnic tables
- tennis equipment including balls and rackets
- from people, such as by shaking hands, high fives etc
Step 2 - Identify people at risk
Members of (including the coach), employees of, and visitors to Upton Victory Hall Lawn Tennis Club
Step 3 - Evaluate, remove, reduce and protect from risk
What is the risk?
Risk of contracting coronavirus either by inhalation or contact. The risk of contracting by inhalation can be reduced by observing social distancing guidelines at all times, and the risk of contracting by contact can be reduced by minimising the surfaces which need to be touched.
Who is at risk?
Those listed in Step 2 above
Recommendations to minimise the risk
Subject to any further guidance from the LTA, the following recommendations are made :
- No visitors will be allowed on site, with the exception of 1 parent present during a coaching session of 1 of their children.
- Only the bottom courts will be open, and access is via the Rake Lane keypad only.
- In order to minimise the risk to Harry the groundsman, Harry will have exclusive use of the grounds for a period of 2 hours from 8am to 10am every Tuesday. Members will not be allowed on site during this time. This will enable Harry to maintain the bottom courts, and the grounds in the vicinity of the bottom courts.
- The clubhouse will remain closed. This means there are no toilet facilities, and there is no running water outside.
- Singles only will be allowed, except that members of the same household may play doubles.
- There will be a court booking system, details of which will be communicated separately to members..
- Each booking to be for no more than 2 hours.
- Only two bookings will be allowed at any one time. Players must not play on adjacent courts, and only Courts 1 and 3 will therefore be available for booking.
- When changing ends between games, opposing players must use opposite ends of the net in order to avoid passing. Alternatively, players may choose to not change ends.
- Players must wipe the main lock to the grounds before and after entry and after exit.
- The nets to courts 1 and 3 will be left up and the winders removed by Harry. The net to court 2 will be removed and the winder removed by Harry. Harry will check the height of the nets on courts 1 and 3 at least once a week.
- Players must finish play no more than 10 minutes before the end of their allotted booking slot, to allow for wiping and cleansing of surfaces and vacating the court in good time before the next booking arrives.
- Players must close the main gate on entry (and obviously on exit), and must never leave the gate open even if other members are playing.
- The club dispenses with the padlocks to the courts to minimise physical contact (the main gate will be locked anyway). The seized lock on the far entrance will be removed by Harry to allow access through both gates.
- Players should carry either their own hand sanitiser/alcohol gel or have water and soap with them.
- Members shall be responsible for bringing their own first-aid kit with them, as the club’s first-aid kit is inaccessible being located in the clubhouse which will remain locked until further notice.
- Players must not share rackets.
- Players must bring their own marked tennis balls and serve with their own balls . Players should not touch the tennis balls of their opponent.
- There must be no undue delay socialising or chatting between games, or before or after the match, and members must stay on site no longer than absolutely necessary in order to play their match.
- Members are reminded that the 2 metre social distancing rule must be observed at all times.
- Children under 18 years of age must be accompanied by an adult. As visitors will not be allowed on site, this means that children can only play as part of their own family group. A child will not be permitted to play with an adult from another household.
- Benches and picnic tables should not be used as they will not be cleaned.
- Members with keys to the clubhouse and locked gate will be advised that no-one has access unless authorised by Harry Henderson, with consent requested via Sandie Craze or Mike Fryer.
- Anyone unwell with symptoms of COVID-19 must not visit the club, and must avoid the club for a minimum of 14 days in accordance with the Government’s advice to self-isolate.
- Please note that these guidelines are not exhaustive. The LTA have issued more detailed guidance, and their guidance must also be followed at all times. Their guidance note produced on 12th May 2020 is reproduced below.
Other matters considered
A Having a tennis committee member present during opening hours
This is deemed not necessary as the main door is accessed with a key code and members will be booking courts. Also with a booking system, the hours do not need to be too restricted. Supervision by committee members over longer hours would be impractical.
Fortunately the astroturf courts are a self contained section of the UVH site and by keeping the clubhouse closed and the gate to the greens locked the risk to the groundsman is reduced.
B Leaving the first-aid kit in an accessible location in the vicinity of the tennis courts
It is considered that this will not be secure as the first-aid kit would not be fixed in place. Furthermore, the committee is endeavouring to minimise transmission by contact. A first-aid kit would need to be periodically checked and topped up, and this would present an unnecessary and avoidable contact risk. Additionally, there would be an expectation by members that any kit provided by the club would be adequately stocked, which may not be the case at the present time. It was therefore considered preferable for members to be responsible for providing their own first-aid equipment until the clubhouse reopens.
C Delaying the re-opening of the tennis club
The committee is mindful of the fact that the re-opening of tennis facilities does not come without risk. Everything we do in life carries some form of risk. We have considered the guidance given by the Government in its May 2020 document “OUR PLAN TO REBUILD: The UK Government’s COVID-19 recovery strategy”, which states “A 'zero risk' approach will not work in these unprecedented times. The Government will have to invest in experimental technologies, some of which are likely not to work as intended, or even prove worthless. But waiting for complete certainty is not an option”. We are also mindful of the fact that the LTA, who take their advice from the Government, who in turn are guided by the science, advise that play can resume albeit on a restricted basis.
Most, if not all, of the other tennis clubs on Wirral have now re-opened. There is therefore no reason to delay the re-opening of the club once we are satisfied, as we are, that we are able to follow the LTA’s recommendations.
It is further recommended that the following pictorial guide produced by the LTA is printed and laminated, and is placed at the entrances to the courts. Finally, the LTA’s more detailed guidelines are reproduced below for completeness.
Playing Tennis During Lockdown in England
- Max 2 people per court (unless players are all from the same household)
- Only handle your own racket and personal (marked) tennis balls
- Only one to one coaching permitted
- Avoid changing ends or change at opposite sides of the net
- Online/phone bookings and payments advised
- Buffer period between bookings (e.g. 10 mins)
- Maintain social distancing (2m rules) at all times
- Follow public health guidelines for hygiene
- Do not play if you are self isolating
Full guidelines for players, coaches and venues at lta.org.uk/coronavirus
SECTION 1: BEFORE & AFTER PLAY
STAY UP TO DATE
- Government information around social distancing is available here and should be read in full
- Be aware guidance can change and restrictions may be reintroduced - ensure you have checked the latest version of the LTA’s guidelines for tennis players on the LTA website
BEFORE LEAVING HOME & AFTER YOU RETURN
- Wash your hands with soap and water for at least 20 seconds before leaving home to go to the court (or use an alcohol gel if washing hands is not possible)
- Where the facility allows, ensure you have booked a court in advance and make payment online
- Play should only take place on outdoor courts, with indoor courts and bubble courts remaining closed
- The LTA’s online booking platform has courts that can be booked in over 300 parks and clubs nationwide - the site www.lta.org.uk/rally will be live from Wednesday 20 May
- Take hand sanitizer with you
- Take all your own equipment (do not share equipment such as rackets, grips, hats and towels)
- Only take the minimum amount of equipment with you that you need to play
- Clean and wipe down your equipment, including racquets and water bottles before and after use
- Bring a full water bottle, and do not share food or drink with others
- Bring your own tennis balls that are clearly marked (e.g. with your initials)
- Ensure you take all your belongings with you at the end of the session and do not leave anything on court
TRAVELLING TO AND FROM THE COURT
- Avoid using public transport
- Arrive as close as possible to when you need to be there
- Avoid touching court gates, fences, benches, etc. if you can
- Allow others to leave before you enter the court - if you need to wait then do so away from the courts and clear of the gates
- Ensure you leave the court before the end of your allotted time so that it is empty for the next players
- Arrive changed and ready to play. Shower at home, and do not use the venue’s changing area
- Do not congregate after playing. No extra-curricular or social activity should take place
SECTION 2: DURING PLAY
- Maximum of two people per court (singles play only). Players can be from different households
- The only exception to the above is where a group of four players are all from the same household in which case they can play doubles
- Coached sessions should be limited to one to one coaching activity only
MAINTAIN SOCIAL DISTANCING
- Stay at least two metres away from other players at all times (including during play, when taking breaks and before and after play)
- Do not make physical contact with other players (such as shaking hands or high five)
- Stay on your side of court and avoid changing ends, or agree to change ends at opposite sides of the net
- Avoid chasing the ball down to another court if other players are using it
EQUIPMENT & FACILITIES
- Use your own clearly marked tennis balls
- Avoid using your hands to pick up tennis balls that aren’t yours - use your racquet/foot to hit/kick them to your opponent or return them to another court
- Avoid using other equipment such as courtside benches, net handles or court sweepers where possible
- When playing padel, try to avoid touching the court walls
- Be aware that onsite toilet facilities may not be open. Where they are open, players are advised to take particular care when using them
- If you need to sneeze or cough, do so into a tissue or upper sleeve
- Avoid touching your face
- The initial focus during this phase should be on facilitating recreational and social play, and letting players spend time practicing
- Some formats of competition will be able to resume before others, and Local Tennis Leagues and singles box leagues/ladders can be played from 13 May as long as they adhere to the guidelines in place
- All LTA staged and LTA approved competitions (grade 1 to 6) up to at least Sunday 28th June 2020 have been cancelled
- The LTA will be providing guidelines.
Page updated 18th May 2020